It is imperative that we, as a University community, value intellectual and moral integrity and promote honesty in work and school as a way to succeed. We must, therefore, identify and penalize all violations of our shared trust as violations of the principles that inspire our institution and bind us together. Faculty and students have a responsibility to behave honestly in whatever ways and by whatever means they use to share information. Academic honesty violations can include, but are not limited to:

  • Using or receiving unauthorized material during a quiz, test, or exam
  • Providing work or materials for another student to copy and submit as their own
  • Using another’s work or materials and to submit as one’s own
  • Failing to document and cite all sources used on written and oral communications

Students have a responsibility to comprehend and practice the honest academic behaviors that are stated and implied in this policy without exception and to consult an appropriate University instructor or representative in any situation in which they are uncertain or unclear.

Students have rights when their instructor questions the integrity of a project, assignment, and/or work-product submitted in any course in any form (collectively, the “Work”). Included are the students’ rights to:

  • Receive a written explanation of the alleged dishonesty when an instructor questions the honesty of any Work,
  • Defend an allegation of academic dishonesty in any Work before a final determination is made by an instructor; and,
  • Challenge any decision finding academic dishonesty in the student’s Work through the University’s Academic Honesty Violation Appeal Policy.

When an instructor has reason to believe that this policy has been violated by a student, the following procedures shall be followed. The instructor may consult with the Dean of their School at any time during this process.

  1. NOTICE: The instructor will notify the student through the student’s University email account that there is an allegation of academic dishonesty concerning a Work and the basis for the allegation.
  2. OPPORTUNITY TO RESPOND: The student shall have an opportunity to respond, in writing, to an allegation of academic dishonesty. The student shall cause the response to be delivered to the instructor within five (5) calendar days (excluding University holidays) of the student having received notice. After reviewing the student’s response, if one is provided, the instructor shall have five (5) calendar days (excluding University holidays) to determine whether the student violated this policy related to the Work.
  3. INSTRUCTOR DETERMINATION: If the instructor determines that a violation occurred, the instructor shall provide the student with the opportunity to discuss potential consequences before the instructor makes a decision regarding the consequences that may be related to the Work and/or the course as a result of the student’s policy violation. If the student fails to respond within three (3) calendar days (excluding University holidays) to the invitation from the instructor to discuss the potential consequences, then the instructor will make a determination, without student input. Possible consequences include, but are not limited to: requiring the Work to be redone, assigning a failing grade for the Work, or assigning a failing grade for the course in which the student submitted the Work.
  4. REPORT: If the instructor determines that the student violated this policy, the instructor shall complete an Academic Dishonesty Occurrence Report. The Academic Dishonesty Occurrence Report shall explain the rationale leading to the instructor’s determination that the student violated this policy and detail the consequences of the violation. The Academic Dishonesty Occurrence Report shall be submitted to the Associate Provost for Academic Support and the student via email to their official University email accounts. Submission shall occur within three (3) calendar days (excluding University holidays) of discussing potential consequences with the student (paragraph 3) or within three (3) calendar days (excluding University holidays) of the expiration of the time the student had to respond to the request to discuss potential consequences. If applicable, the student retains the right to file a grade appeal pursuant to the University’s Academic Grade Appeal Policy.
  5. APPEAL OF INSTRUCTOR DETERMINATION: If the student wishes to appeal the determination of the instructor, the student must do so, in writing, to the School Dean. The Dean must receive the appeal within three (3) calendar days (excluding University holidays) of the issuance of the Academic Dishonesty Occurrence Report. The Dean will convene a conference with the instructor and the student in an effort to resolve the issues within seven (7) business days of the Dean having received the written appeal. The Dean shall tender a written decision on the appeal to the instructor and student, via email, within five (5) business days of the conference. If the instructor is a School Dean, a senior faculty member in the department - appointed by the Provost or an administrator designated by the Provost - will serve in place of the Dean. Should the decision of the Dean be unsatisfactory to the student or the instructor, either party may submit a letter to Heather Crabbe, Associate Provost of Academic Support, via email (heather.crabbe@msj.edu) asking for a review of the decision. The letter must be received within three (3) calendar days (excluding University holidays) of the issuance of the Dean’s decision. The request for review must include a description of prior attempts to resolve the issue and the reasons for continuing the appeal. The Associate Provost for Academic Support will collect relevant information and correspond with the instructor and student together or separately before making a final decision. The written decision of the Associate Provost for Academic Support will be provided to all parties within five (5) business days of having received the appeal. This concludes the appeals process. There is no further appeal. No legal counsel will be present during any part of the appeal process. The student may withdraw an appeal at any juncture by providing a written request to do so to the person with whom the appeal is pending.
  6. PROVOST REVIEW: Upon receipt of the Academic Dishonesty Occurrence Report and the expiration of the appeals process described in paragraph 5, the Associate Provost for Academic Support may, based on previous violations of this policy by the student and/or the severity of the violation detailed in the Academic Dishonesty Occurrence Report, determine that additional consequences for the student are necessary beyond those imposed by the instructor. These additional consequences for the student may include, but are not limited to, imposition of Academic Action, which could include suspension or dismissal from the University. In cases where the student may be subject to Academic Action, the respective program chair or dean will be consulted by the Associate Provost for Academic Support. Students will receive notice of any additional consequences to be imposed via email to their official University email account within five (5) business days of the date the Associate Provost for Academic Support received the Academic Dishonesty Occurrence Report.
  7. APPEAL OF ADDITIONAL CONSEQUENCES: A student may appeal any additional consequences imposed by the Associate Provost for Academic Support. The appeal must be in writing and will be considered by Christa Currie, Associate Provost for Academic Affairs. The Associate Provost for Academic Affairs must receive the appeal within three (3) calendar days (excluding University holidays) of the date that the Associate Provost for Academic Support emailed notification of additional consequences to the student. The appeal can be emailed to christa.currie@msj.edu or hand delivered to Office 208 in the Administrative Building of the Mount St. Joseph University campus. The appeal must contain the following:
     
    • The name, address, and phone number of the student;
    • A clear statement of the reason for the appeal; and,
    • The names of any witness(es) or individual(s) who the student believes has knowledge or information that supports the appeal
       
    The Associate Provost for Academic Affairs may choose to uphold the additional consequences imposed by the Associate Provost for Academic Support, modify the additional consequences imposed by the Associate Provost for Academic Support, or eliminate the additional consequences altogether. The Associate Provost for Academic Affairs will notify the student and the Associate Provost for Academic Support, in writing, of her findings on the appeal within five (5) business days. The decision of the Associate Provost for Academic Affairs is final; there is no further appeal.

Academic Dishonesty Appeal Process

  1. If the student wishes to appeal the decision, within 10 business days he/she must send a written request to the School Dean for a conference with the Dean and the instructor. The Dean will convene the conference with the instructor and the student and attempt to resolve the issues. If the instructor is a School Dean, a senior faculty member in the department, appointed by the Provost or an administrator designated by the Provost will serve in place of the Dean.
  2. Should the resolution be unsatisfactory to the student or the instructor, either party may submit a letter to the Provost, or designee within 10 business days of the conference in Step 1 describing his/her basis for continuing the appeal. The request should include a description of prior attempts to resolve the issue and the reasons for continuing the appeal. The Provost, or designee will collect relevant information and correspond with the instructor and student together or separately before making a final decision.
  3. The final decision made by the Provost or designee will be based on a review of Steps 1 and 2, materials that have been submitted and the process that has been followed. There is no further appeal.

No legal counsel will be present during the academic dishonesty appeal process. The student may withdraw the appeal at any juncture by a written request to the department chairperson who will notify the Provost, or designee.